Here is how to set up a new POP email account in Outlook (screenshots are from Office 2007 version on a PC).
1. From the top menu select Tools > Account Settings, then click the New… button that appears just under the Email tab
2. Select the first radio button (POP3)
3. Tick the box at the bottom to manually configure server settings, then click Next
4. Select the first radio button (for Internet POP email) , then click Next
5. Fill in your details – name, email address, incoming/outgoing mail servers, login info, as provided in your instruction email. Note your Logon user name is usually your full email address. Make sure remember password is ticked. The incoming Mail server is usually mail.yourdomain, for example mail.cazazz.com.au.
Note the outgoing mail server will be the same as for the main email account you hold with your Internet Service Provider. If you’re not sure what this is, cancel this process, select your main account from the list (as in step1), and check what it says for outgoing server.
Then click Test Account Settings to make sure the details are correct. Double-check settings if you get an error. If it works, you should receive a test email from Outlook (can take up to 30 minutes).
6. Click the More settings button and add extra info:
- a name for your account (this is just to distinguish email accounts in Outlook)
- Your organisation name (this can be visible to recipients)
- Reply email (usually your main email address; this is where emails will go when people reply to your emails)
7. It’s a good idea to click the Advanced tab and set the server timeouts to Long by dragging the slider over a bit to the right. This can help reduce chance of problems when sending large files.
Then click OK and you’ll go back to the settings screen.
8. From the settings screen, click Next and your setup is finished!